Spathe Systems

Administrative Disbursing Specialists (AD Specialists)

Job Locations US-FL-Virginia Beach
Customer Service/Support
Position Type
Regular Full-Time


Spathe is currently searching for a Administrative Disbursing Specialists (AD Specialists) to join our team in the DamNeck, VA area.


Spathe Systems is a rapidly growing SOF led, 8(a) defense contractor headquartered in Tampa, FL with offices in Fayetteville, NC and strategic partner locations in Virginia Beach and Coronado. As a small business with a tight knit family feel, Spathe empowers its employees to solve problems and make decisions.


The AD Specialists shall provide support to administrative tasks such as: review, correct and document travel documentation, download reports from Travel Processing and Automated Examination system (TPAX), Integrated Automated Travel System (IATS), Defense Travel System (DTS), Citi Bank CitiManager, and perform customer service functions. Responsible for all Temporary Assigned Duty (TAD) travel voucher requests, funded or "no cost orders," for command personnel.

  • Download, process and perform analysis of travel data from TPAX, IATS and DTS reports.

  • Assist with military and civilian travel payments, voucher preparation and administrative maintenance ofTPAX, IATS and DTS.

  • Analyze and audit travel reimbursement vouchers for completeness and accuracy.

  • Review and verify all receipts in travel vouchers.

  • Assist with Travel Management Department, N84, to support voucher processing for travel worldwide.

  • Assist in processing the submissions of travel vouchers via IATS and DTS by military and Department of Defense (DoD) civilian personnel after receipt of travel claim.

  • Ensure vouchers are correct and comply with Joint Travel Regulations.

  • Contact travelers regarding receipt or erroneous documentation required for payment.

  • Provide technical travel voucher and IATS/ DTS guidance to military and civilian personnel in travel voucher review functions.

  • Review and route for approval recommended reconciliation of airfare costs charged to Individually Billed Accounts (IBAs), to include validating airfare refunds to prevent travel overpayments.

  • Track, follow-up and file documentation that supports letters of appointment (0D577).

  • Be proficient in Microsoft Office applications to include Word, Outlook, Excel, and

  • Be able to communicate clearly and effectively with others, both verbally and in writing.

  • Enter data into multiple databases accurately.

  • Possess and/or be eligible for a SECRET Security Clearance.

  • Be able to work in an environment that is fast-paced, completing multiple tasks, and meeting stringent timelines.

  • Exhibit courteous, polite, and professional behavior at all times.

  • Exhibit a professional appearance at all times.


  • Experience in disbursing travel claim background with a minimum of four (4) years of experience processing travel claims within the Integrated Automated Travel System (IATS).

  • Minimum four (4) years technical experience with DoD travel liquidation procedures. (Desired)

  • Previous experience in the DoD community is highly desirable, as military, Government civilian, or Contractor.

  • Familiar with common document types utilized by the DoD disbursing enterprise.



Job Type:

  • Full-time


Work Location:

  • One location – Virginia Beach, VA



  • Up to 10% travel during the year.



  • Health insurance

  • Dental insurance

  • Retirement plan

  • Paid time off

  • 11 paid holidays per year


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