Spathe Systems is a rapidly growing SOF led, 8(a) defense contractor headquartered in Tampa, FL with offices in Fayetteville, NC and strategic partner locations in Virginia Beach and Coronado. As a small business with a tight knit family feel, Spathe empowers its employees to solve problems and make decisions.

Spathe Systems is seeking a Summer College Intern. Under the guidance of the Spathe Systems leadership, he/she will provide daily support for Headquarter functions which may include Human Resources, Information Technology support, Finance, and Contracts.

Human Resource

• Perform all onboarding activities, assist with orientation.
• HR system administration (ADP)
• Provide day-to-day HR support for employees (benefit enrollments, leave management, data changes)
• Handle employment-related inquiries from applicants, employees
• Assist in development and implementation of human resource policies and forms.
• Performance management system and process support
• Help organize training and development initiatives via LMS (Learning Management System)
• Performs other duties as assigned.

Recruiting

• Assist in sourcing candidates via Job Boards
• Setting up interviews with candidates
• Formatting resumes for proposals

IT Support

• Assist with dispersing IT Hardware
• Image company issued laptops.
• Setup workstations
• Conduct monthly inventory.

Finance

• Purchase order creation, invoice maintenance, and close outs
• Input new contract or modifications information into Deltek.
• New award and modification maintenance
• Policy maintenance and trainings
• Customer Invoice submissions and follow up/tracking.
• Assist with program close outs.

Contracts

• Administrative filing of contract related documents
• Drafting contract related forms for review and signature
• Distributing completed contract forms and documents to required individuals.
• Participate in contract related events such as contract Kick Offs, Transitions In, or Transition Out.
• Draft or Review and Update Standard Operating Procedure Documents for various contracting processes that the intern participates in.

Education/Experience 

• Current Junior and/or Senior seeking a bachelor’s degree in business administration, Human Resources, Computer Science, Finance/Accounting, or any related field.
• Preferred Graduation: Fall 2024/May 2025 * Sophomores/Freshman will be considered as well 

Skills/Specialized Knowledge/Abilities 

• Ability to assist managers and staff in a friendly manner for efficient and consistent administration HQ functions.
• Ability to work independently and without constant assistance.
• Demonstrated professionalism in sound judgment and ethical focus.
• Ability to maintain the highest levels of confidentiality regarding business and staff information.
• Advanced ability to communicate both verbally and in writing to a full range of audiences – executives, staff, and vendors.
• Advanced knowledge of Microsoft Office applications: Word, Excel, PowerPoint, Outlook

Working Hours 

• Office hours average 25-30 per week; will not exceed 30 hours per week and hours per day are flexible
• Hybrid office, remote on Tuesday and Friday
• Work typically performed in an indoor office setting (Corporate HQ).

Tools and Equipment Used

• Office hours average 25-30 per week; will not exceed 30 hours per week and hours per day are flexible
• Company computer, copier, fax/scanner, phone, and other typical office equipment
• Microsoft 360 / SharePoint
• ADP Workforce Now (Comprehensive Services)
• DELTEK Costpoint Time & Expense

Travel

• Minimal – 0 to 10% of the time

Position ID: HQ42SSIN